4.30.100 Personal leave donations.
A. Personal Leave Contributions. On a volunteer basis, an employee may contribute personal leave in an hourly dollar exchange to an employee who has encountered a long-term illness and is in need of personal leave.
B. Long-Term Illness Defined. A long-term illness is defined as a medical condition involving either the employee or the employee’s family member and:
1. Requires the employee to be absent from work for a prolonged period of two or more weeks; and
2. Results in a loss of income because of the employee’s lack of available accrued leave.
C. Requests for leave donations must be in writing.
1. To be considered a leave recipient, the employee shall submit a written request to human resources stating the reason why leave is needed.
D. Use of Donated Leave. The employee may only use donated leave for the purposes related to the medical condition for which the leave recipient was originally approved.
E. Employee Leave Donations.
1. The city’s leave donation form must be completed by the employee donating leave.
2. The form must be submitted to human resources.
3. The form will be approved or denied by the city manager.
4. Employees are prohibited from requesting leave donations from other employees.
F. Unused Donated Leave. All unused donated leave will be returned to the leave donor(s) when the employee returns to work or medical condition ends. (Ord. 17-004 § 3, 2017; Ord. 12-001 § 3, 2013)