A. In the event of any incident, transaction or course of conduct that could result in a claim for damage, or the commencement of a suit, the official or employee involved shall notify his or her department director in writing, identifying all information known to the official or employee involved, including, without limitation, the date, time, place and circumstances surrounding the incident or conduct, as well as the names and addresses of all persons allegedly injured or otherwise damaged thereby, and the names and addresses of all witnesses;

B. If an official or employee receives a demand, notice or summons or other process relating to any such incident or conduct he or she shall deliver it to his or her department director who shall forward it to the city attorney and city manager. The employee or official shall cooperate with the city attorney or attorney designated by the council, and shall, if requested, assist in making settlements of any suits and enforcing any claim for any right of subrogation against any persons or organizations that may be liable to the city because of any damage or claim of loss arising from such incident or course of conduct;

C. The official or employee shall, when requested by the city attorney or attorney designated by the council, attend interviews, depositions, hearings and trials and shall assist in securing and giving evidence and obtaining attendance of witnesses; and

D. The official or employee shall not accept nor voluntarily make any payment, assume any obligation, or incur any expense, other than for first aid to others at the time of any incident, transaction or course of conduct giving rise to any such claim, loss or damage. (Ord. 12-001 § 3, 2013)