2.90.070 Request for city records – Response by city agency.
A. A requester shall submit a written request to inspect or obtain a copy of a public record to the city agency that is the custodian of the public record. Where required under PMC 2.90.080, the request shall be accompanied by the applicable fee.
B. A city agency that receives a request to inspect or provide a copy of a public record shall respond as follows:
1. If the city record is subject to inspection under this chapter and is readily available, the city agency may permit the requester to inspect the city record, and provide the requester with a copy of the city record, at the time the request is made.
2. If the requested city record is subject to inspection under this chapter but either the city record is not immediately available or staff resources of the city agency are not sufficient to respond to the request when it is made, the city agency shall provide the city record for inspection or provide a copy of the record as requested within 10 business days after receiving the request.
3. If the city agency must determine whether the city record is subject to inspection under this chapter, within 10 business days after receiving the request the city agency shall make that determination, and at that time either:
a. Provide the city record for inspection or provide a copy of the record as requested; or
b. State in writing that the city record is not subject to inspection, including a citation to the provision of city, state or federal law that authorizes or requires the withholding of the city record from inspection.
C. The city agency may extend the initial 10-business-day period established under subsection (B) of this section for a period not to exceed 10 additional business days by providing notice to the requester within the initial 10-business-day period. The notice must state the reason for the extension and the date by which the city agency expects to be able to furnish the requested record or to issue a determination that the record is not subject to disclosure. (Ord. 08-003 § 23, 2008)